- Summarize costs related to inventory and manufacturing activities for a given accounting period.
- Distribute those costs to the general ledger.
- Calculates ending period subinventory values.
- Closes the open period for Inventory and Work in Process.
- Generally, you should open and close periods for each separate inventory organization independently. By keeping only one period open, you can ensure that your transactions are dated correctly and posted to the correct accounting period. (For month–end adjustment purposes, you can temporarily hold multiple open periods.)
- The accounting periods and the period close process in Cost Management use the same periods, fiscal calendar, and other financial information found in General Ledger.
- Inventory and work in process transactions automatically create accounting entries. All accounting entries have transaction dates that belong in one accounting period. You can report and reconcile your transaction activity to an accounting period and General Ledger. You can transfer summary or detail transactions to General Ledger. You can transfer these entries to General Ledger when you close the period or perform interim transfers.
- When you transfer to General Ledger, a general ledger (GL) batch ID and organization code are sent with the transferred entries. You can review and report the GL batch number in General Ledger and request Inventory and Work in Process reports by the same batch number. You can also view general ledger transfers in Inventory and drill down by GL batch ID into the inventory and WIP accounting distributions.
Note: Purchasing holds the accounting entries for receipts into receiving inspection and for deliveries into expense
destinations. This includes any perpetual receipt accruals.Purchasing also has a separate period open and close, and uses
separate processes to load the general ledger interface.
Closes Open Period
The period close process permanently closes an open period. You can no longer charge transactions to a closed period. Once you close a period, it cannot be reopened. As a precaution, you can do a GL transfer without closing the period.
Transfers Accounting Entries to the General Ledger
If your inventory organization’s parameter for Transfer to GL is None, perpetual accounting entries are not transferred to the General Ledger. The other choices for the Transfer to GL parameter are Summary and Detail, indicating whether the period close process creates summary or detail transactions for posting to the general ledger. The period close
process transfers the following information:
• work in process transactions
• job costs and variances
• period costs for expense non–standard jobs
• depending on the selected options, the remaining balances for
Note: If you have chosen the new Periodic Costing feature, Cost Management warns you of the possibility of inadvertently
posting both Periodic and perpetual costed transactions to the General Ledger. The warning displays if there is at least one
legal entity–cost type combination that has the Periodic Cost Post Entries to GL option checked, where the organization
under that legal entity also has the perpetual cost GL transfer enabled.
Calculates Ending Period Subinventory Values
For each subinventory, the period close adds the net transaction value for the current period to the prior period’s ending value. This, along with values intransit, creates the ending value for the current period.